From Rough Notes to a Guest-Ready Article

From Rough Notes to a Guest-Ready Article

Type the basics, click Assistant, and get a polished article back in your tone and your guidebook’s language, with your placeholders intact.

60-day money-back guarantee

No credit card

Ready in minutes

★★★★★

“If you are looking for a guidebook for your STR you can stop shopping now and use Smoothstay!”

From a Google review

Built by two Superhosts

· Used by hosts in 18 countries

60-day money-back guarantee

No credit card

Ready in minutes

★★★★★

“If you are looking for a guidebook for your STR you can stop shopping now and use Smoothstay!”

From a Google review

Built by two Superhosts

Used by hosts in 18 countries

Your notes

wifi CasaKoba-5G, pw on router card, weak signal in back bedroom

Assistant

Wi-Fi & internet

Friendly

Connect to CasaKoba-5G. You’ll find the password on the card next to the router. The signal is a little weaker in the back bedroom, so the living room is your best spot for video calls.

From notes to article

In your guidebook’s language

Your notes

wifi CasaKoba-5G, pw on router card, weak signal in back bedroom

Assistant

Wi-Fi & internet

Friendly

Connect to CasaKoba-5G. You’ll find the password on the card next to the router. The signal is a little weaker in the back bedroom, so the living room is your best spot for video calls.

Pick Your Tone Once

Choose from five tone presets in Settings. Every rewrite follows it.

  • Friendly & Casual. For the beach bungalow.

  • Professional & Polite. For city apartments and business stays.

  • Luxury & Formal. For the boutique villa.

  • Concierge / Hospitality Pro. For hotels, B&Bs and serviced stays.

  • Neutral / Balanced. When you’re not sure.

Writing tone

Settings · AI

Friendly & Casual

Warm and relaxed, like a note from a friend

Neutral / Balanced

Clear and helpful, works for any property

Luxury & Formal

Polished and refined, for high-end stays

Every rewrite uses this tone. Change it anytime.

Why It Matters

Notes in, article out

“wifi, pw on router, weak in back bedroom” becomes a clear, friendly paragraph.

Notes in, article out

“wifi, pw on router, weak in back bedroom” becomes a clear, friendly paragraph.

Made for guidebooks

It uses the article’s title and category for context, and writes the practical details guests need.

Made for guidebooks

It uses the article’s title and category for context, and writes the practical details guests need.

Your language, not just English

It writes in your guidebook’s language. No translating English drafts afterward.

Your language, not just English

It writes in your guidebook’s language. No translating English drafts afterward.

You Always Review Before Anything Changes

The Assistant shows a preview next to your draft. Apply it if you like it, keep your original if you don’t. Placeholders like the door code stay exactly where they were.

Starting from scratch? The AI Guidebook Builder drafts the whole guidebook first, and placeholders stay intact in every rewrite.

Assistant preview

Before

checkout 11am, leave keys in box, trash out pls, code

Door code

After

Check-out is at 11:00 am. Please take the trash out, leave the keys in the lockbox and lock the door behind you.

Lockbox code:

Door code

Keep original

Apply changes

Placeholders stay intact

You always review first

Assistant preview

Before

checkout 11am, leave keys in box, trash out pls, code

Door code

After

Check-out is at 11:00 am. Please take the trash out, leave the keys in the lockbox and lock the door behind you.

Lockbox code:

Door code

Keep original

Apply changes

How it Works

1

Set your tone

In Settings, choose the tone that fits your brand. Change it anytime.

2

Write at least 40 characters

Jot down the basics in any article. Fragments are fine; details help.

3

Click Assistant and review

See the preview, then apply the changes or keep your original.

Pricing

The AI Writing Assistant is included on every paid plan.

Billing
Prices shown for 1 to 30 units. Over 30? We build a tailored plan.

Free Starter Plan

For trying SmoothStay on one property.

$0

free forever

1 unit included.

No credit card required.

Includes

AI Guidebook Builder

1 property, unlimited articles

Automatic translation

Custom home screen layout

Secure share links and deep links

Basic analytics and QR codes

1 link, image and video per article

Host Plan

Popular

Everything in Free, plus AI, guest registration and your own brand.

$5.90

USD / month

$70.80 billed yearly for 1 unit.

First unit $5.90, each extra $3.90.

You save $36.00 a year vs monthly.

No credit card required. 60-day money-back guarantee.

Everything in Free, plus

AI Concierge for your guests

AI Writing Assistant

Guest registration

OTA compliance tools

Time-based booking links

Your logo, colors and no SmoothStay footer

Billing
Prices shown for 1 to 30 units. Over 30? We build a tailored plan.

Free Starter Plan

For trying SmoothStay on one property.

$0

free forever

1 unit included.

No credit card required.

Includes

AI Guidebook Builder

1 property, unlimited articles

Automatic translation

Custom home screen layout

Secure share links and deep links

Basic analytics and QR codes

1 link, image and video per article

Host Plan

Popular

Everything in Free, plus AI, guest registration and your own brand.

$5.90

USD / month

$70.80 billed yearly for 1 unit.

First unit $5.90, each extra $3.90.

You save $36.00 a year vs monthly.

No credit card required. 60-day money-back guarantee.

Everything in Free, plus

AI Concierge for your guests

AI Writing Assistant

Guest registration

OTA compliance tools

Time-based booking links

Your logo, colors and no SmoothStay footer

Billing
Prices shown for 1 to 30 units. Over 30? We build a tailored plan.

Free Starter Plan

For trying SmoothStay on one property.

$0

free forever

1 unit included.

No credit card required.

Includes

AI Guidebook Builder

1 property, unlimited articles

Automatic translation

Custom home screen layout

Secure share links and deep links

Basic analytics and QR codes

1 link, image and video per article

Host Plan

Popular

Everything in Free, plus AI, guest registration and your own brand.

$5.90

USD / month

$70.80 billed yearly for 1 unit.

First unit $5.90, each extra $3.90.

You save $36.00 a year vs monthly.

No credit card required. 60-day money-back guarantee.

Everything in Free, plus

AI Concierge for your guests

AI Writing Assistant

Guest registration

OTA compliance tools

Time-based booking links

Your logo, colors and no SmoothStay footer

Smooth Start Guarantee

Try It On Real Guests. Decide Later.

Take up to 60 days to decide. Not for you? Cancel from your dashboard, request a refund, and we refund the full amount you paid.

Your 60 days start at your first payment, so the free trial doesn’t use any of them. Refunds issued within 5 business days and close your account. Terms and conditions apply.

Smooth Start Guarantee

Try It On Real Guests. Decide Later.

Take up to 60 days to decide. Not for you? Cancel from your dashboard, request a refund, and we refund the full amount you paid.

Your 60 days start at your first payment, so the free trial doesn’t use any of them. Refunds issued within 5 business days and close your account. Terms and conditions apply.

Get Better Rewrites

The Assistant is only as good as your notes:

  • Give real details. Times, locations, quirks. It won’t invent them.

  • Use a clear title. It’s part of the context the Assistant reads.

  • Check facts before applying. Especially codes, times and prices.

Questions About the AI Writing Assistant

Which languages do the AI tools work in?

The AI Concierge answers in the language your guidebook is shown in. The AI Writing Assistant writes in your guidebook's language too. And when guests switch the guidebook to another language, the page translation covers everything on screen, Concierge answers included.

How much do I need to write before using the Assistant?

At least 40 characters. A few fragments are enough, like “check-out 11, keys in lockbox, trash out”. The more real detail you include, the more useful the result.

Can I undo a rewrite?

You don’t need to. The Assistant shows a preview first, and nothing changes until you click apply. Close the preview and your original stays exactly as it was.

Can the Assistant make things up?

It writes from your notes plus the article’s title and category, so it can fill in wording, not facts it doesn’t have. Always read the preview and check times, codes and prices before you apply it.

Is the AI Writing Assistant on the Free plan?

No. The Assistant is part of every paid plan. On Free you can write and edit articles yourself, and use the AI Guidebook Builder to create your first draft.

Does it work on every article?

Yes. Open any article in the editor, write at least 40 characters, and the Assistant button is there, whether it’s house rules, a restaurant tip or appliance instructions.

Can it help with house rules that sound too strict?

Yes. Write the rules as you’d say them, then let the Assistant rewrite them in your chosen tone. Rules stay firm but read as friendly, which guests respond to better than a list of don’ts.

Can it improve an article I already wrote?

Yes. Run it on any existing article to polish the wording, or on short notes to expand them into a full article. Either way you compare before and after, and decide.

Does every guidebook get the same tone?

Yes. The tone is set once in Settings and applies to every rewrite, so your guidebooks sound consistent across properties, even when you write them on different days.

Can I use it for local recommendations?

Yes. Jot down why you like a place, what to order and when to go, and the Assistant turns it into a short, friendly tip that sits next to the details imported from Google.

What does the AI Writing Assistant do?

Give it at least 40 characters of notes and it either polishes your text or expands it into a full article, using the article's title and category for context. Pick a tone in Settings → AI; it applies to your whole account.

Will it change my placeholders or door code?

No. Placeholders from the Data Dictionary, like the Wi-Fi password or door code, stay intact in the rewritten text, so each guidebook still shows its own values.

Which tones can I choose?

Five tone presets: Friendly & Casual, Professional & Polite, Luxury & Formal, Concierge / Hospitality Pro and Neutral / Balanced. Pick one in Settings and every rewrite follows it until you change it.

How is it different from the AI Guidebook Builder?

The AI Guidebook Builder drafts a whole guidebook from a listing link or pasted text. The AI Writing Assistant improves one article at a time while you edit. Most hosts use the Builder once and the Assistant often.

Can I change the tone later?

Yes, anytime in Settings. Articles you already applied stay as they are, and every rewrite from then on uses the new tone.

Which articles benefit most from the Assistant?

The ones you’d otherwise write in a hurry: check-in and check-out steps, house rules and appliance instructions. Those are read by almost every guest, so clear, friendly wording there saves the most messages.

Will guests know the text was written with AI?

Guests see a normal article in your guidebook. Because you start from your own notes and review every preview, the result carries your details and choices, just in clearer words.

Does the Assistant translate my articles?

No, and it doesn’t need to. It writes in your guidebook’s language. Guests who read another language switch the guidebook to theirs, and the page translates automatically.

Do I need to be a good writer to use it?

No. That’s the point. Write the facts the way you’d text them to a friend, and the Assistant turns them into clear sentences guests can follow. You bring the details; it brings the wording.

Which languages do the AI tools work in?

The AI Concierge answers in the language your guidebook is shown in. The AI Writing Assistant writes in your guidebook's language too. And when guests switch the guidebook to another language, the page translation covers everything on screen, Concierge answers included.

What does the AI Writing Assistant do?

Give it at least 40 characters of notes and it either polishes your text or expands it into a full article, using the article's title and category for context. Pick a tone in Settings → AI; it applies to your whole account.

How much do I need to write before using the Assistant?

At least 40 characters. A few fragments are enough, like “check-out 11, keys in lockbox, trash out”. The more real detail you include, the more useful the result.

Will it change my placeholders or door code?

No. Placeholders from the Data Dictionary, like the Wi-Fi password or door code, stay intact in the rewritten text, so each guidebook still shows its own values.

Can I undo a rewrite?

You don’t need to. The Assistant shows a preview first, and nothing changes until you click apply. Close the preview and your original stays exactly as it was.

Which tones can I choose?

Five tone presets: Friendly & Casual, Professional & Polite, Luxury & Formal, Concierge / Hospitality Pro and Neutral / Balanced. Pick one in Settings and every rewrite follows it until you change it.

Can the Assistant make things up?

It writes from your notes plus the article’s title and category, so it can fill in wording, not facts it doesn’t have. Always read the preview and check times, codes and prices before you apply it.

How is it different from the AI Guidebook Builder?

The AI Guidebook Builder drafts a whole guidebook from a listing link or pasted text. The AI Writing Assistant improves one article at a time while you edit. Most hosts use the Builder once and the Assistant often.

Is the AI Writing Assistant on the Free plan?

No. The Assistant is part of every paid plan. On Free you can write and edit articles yourself, and use the AI Guidebook Builder to create your first draft.

Can I change the tone later?

Yes, anytime in Settings. Articles you already applied stay as they are, and every rewrite from then on uses the new tone.

Does it work on every article?

Yes. Open any article in the editor, write at least 40 characters, and the Assistant button is there, whether it’s house rules, a restaurant tip or appliance instructions.

Which articles benefit most from the Assistant?

The ones you’d otherwise write in a hurry: check-in and check-out steps, house rules and appliance instructions. Those are read by almost every guest, so clear, friendly wording there saves the most messages.

Can it help with house rules that sound too strict?

Yes. Write the rules as you’d say them, then let the Assistant rewrite them in your chosen tone. Rules stay firm but read as friendly, which guests respond to better than a list of don’ts.

Will guests know the text was written with AI?

Guests see a normal article in your guidebook. Because you start from your own notes and review every preview, the result carries your details and choices, just in clearer words.

Can it improve an article I already wrote?

Yes. Run it on any existing article to polish the wording, or on short notes to expand them into a full article. Either way you compare before and after, and decide.

Does the Assistant translate my articles?

No, and it doesn’t need to. It writes in your guidebook’s language. Guests who read another language switch the guidebook to theirs, and the page translates automatically.

Does every guidebook get the same tone?

Yes. The tone is set once in Settings and applies to every rewrite, so your guidebooks sound consistent across properties, even when you write them on different days.

Do I need to be a good writer to use it?

No. That’s the point. Write the facts the way you’d text them to a friend, and the Assistant turns them into clear sentences guests can follow. You bring the details; it brings the wording.

Can I use it for local recommendations?

Yes. Jot down why you like a place, what to order and when to go, and the Assistant turns it into a short, friendly tip that sits next to the details imported from Google.

Fewer guest questions. Happier guests.

Build your guidebook from your listings in minutes. Guests find answers on their own, in their language.

60-day money-back guarantee

No credit card

“They have an amazing guide with so much information that is helpful.”

★★★★★ Airbnb guest review of our own listing · Guest favorite, 4.97

Casa Koba

AI Concierge

Can we check out a bit later on Sunday?

AI Concierge

Check-out is at 11:00 am. A later check-out, up to 1:00 pm, is often possible on Sundays. Message your host the day before and they’ll confirm.

Check-out and keys

Ask about your stay

The AI Concierge can make mistakes. Contact your host for help.

From your guidebook

In the guest’s language

Follows your OTA rules

Fewer guest questions. Happier guests.

Build your guidebook from your listings in minutes. Guests find answers on their own, in their language.

60-day money-back guarantee

No credit card

“They have an amazing guide with so much information that is helpful.”

★★★★★ Airbnb guest review of our own listing · Guest favorite, 4.97

Casa Koba

AI Concierge

Can we check out a bit later on Sunday?

AI Concierge

Check-out is at 11:00 am. A later check-out, up to 1:00 pm, is often possible on Sundays. Message your host the day before and they’ll confirm.

Check-out and keys

Ask about your stay

The AI Concierge can make mistakes. Contact your host for help.

From your guidebook

In the guest’s language

Follows your OTA rules

Fewer guest questions. Happier guests.

Build your guidebook from your listings in minutes. Guests find answers on their own, in their language.

60-day money-back guarantee

No credit card

“They have an amazing guide with so much information that is helpful.”

★★★★★ Airbnb guest review of our own listing · Guest favorite, 4.97

Casa Koba

AI Concierge

Can we check out a bit later on Sunday?

AI Concierge

Check-out is at 11:00 am. A later check-out, up to 1:00 pm, is often possible on Sundays. Message your host the day before and they’ll confirm.

Check-out and keys

Ask about your stay

The AI Concierge can make mistakes. Contact your host for help.

From your guidebook

In the guest’s language

Follows your OTA rules

© 2023–2026 HelloBnB LLC. All rights reserved. SmoothStay™ is a trade name of HelloBnB LLC, a Wyoming limited liability company. Mailing Address: 1007 N Orange St, 4th Floor, Suite 3246, Wilmington, DE 19801, United States.

© 2023–2026 HelloBnB LLC. All rights reserved. SmoothStay™ is a trade name of HelloBnB LLC, a Wyoming limited liability company. Mailing Address: 1007 N Orange St, 4th Floor, Suite 3246, Wilmington, DE 19801, United States.

© 2023–2026 HelloBnB LLC. All rights reserved. SmoothStay™ is a trade name of HelloBnB LLC, a Wyoming limited liability company. Mailing Address: 1007 N Orange St, 4th Floor, Suite 3246, Wilmington, DE 19801, United States.